Social Hall Remodel Process
July 17, 2018
Since our congregational meeting on June 3, the Social Hall Task Force has continued to plan and prepare for the launch of the renovation project later this year. Working with architect Doug Heller, we have identified a small number of sub-committees that will focus on specific issues, researching and analyzing different aspects of the redesign of the kitchen, acoustics, and lighting. This will ensure that decisions support the needs of the congregation—increasing usability while maintaining flexibility. These subcommittees’ efforts are critical input to refining the final design for this project.
At the same time, the Task Force is proceeding with a technical evaluation of the roof so that we can solicit bids for critical repairs. Work will begin over the next few months.
June 4, 2018
At the Special Congregational Meeting on June 3, the congregation voted to proceed with a $1.4 million capital campaign for the renovation of First Unitarian’s Social Hall and associated projects– including new meeting rooms, a new kitchen, new bathrooms with showers, new windows, doors to the wildlife habitat, and better acoustics. In the meantime, multiple improvements have been made to the La Amikoj/Wesson/Arnold Wing.
May 23, 2018
The Social Hall Renovation Team held eight congregation-wide listening sessions in April (April 10, 16, 23 and 30), as well as sessions that focused on capturing specific details relating to key users and stakeholders of the Social Hall. On May 18, church members were notified of a Congregational Meeting to be held on Sunday, June 3. The meeting notice included a copy of the current working design, which considered input gathered during the listening sessions, including:
- Three single-use, ADA-compliant gender-neutral bathrooms, two with showers.
- Complete kitchen renovation with new cabinets, countertops, appliances, and dishwashing room.
- Three meeting rooms to accommodate congregational, committee, and rental events.
- New insulated, low-E glazing on storefront systems on the east and west walls.
- A “fun area” to allow for children to play safely, near their parents.
- In addition to new storefront glazing on the east side, new doors with ramps that enable access from the social hall to the wildlife habitat.
- Minor repositioning of walls to accommodate bathrooms and meeting rooms, with the exterior integrity and design of the building remaining intact.
- A portable platform that can be placed anywhere in the room to allow for greater flexibility.
- Continued availability of the north and south walls for Arts and Aesthetics shows.
- In addition to the new cabinets in the kitchen, storage cabinets in one of the meeting rooms and outside of the bathrooms.
- Energy-efficient lighting, a new acoustical grid ceiling, and acoustic material on the north and south walls (similar to what was used in the Sanctuary).
These design elements, along with a potential schedule and cost estimate, have been displayed on the portable wall in the Social Hall.
Construction Schedule (Best-Case Scenario)
Congregational Meeting to vote to approve proceeding with the Social Hall project.
Form sub-teams on AV, kitchen, lighting, storage, etc.
Recruit and train fundraising canvassers.
Conduct Operating and Capital campaign to raise both operating and capital funds.
Report results of campaign and develop project budget.
Finalize building design.
Annual Congregational Meeting to approve operating and capital budgets, as well as construction loan to begin the Social Hall project.
Develop Request for Proposal and solicit construction company proposals.
Select construction company and negotiate construction contract.
Move in to beautiful Social Hall and CELEBRATE!
Total Cost Estimate: $1.4 million
Construction and Soft Costs Contract: $1.1 million
- Removal of Platform and Wall; relocation of existing walls to create meeting spaces
- Replace or refinish floor
- Three new bathrooms; two with showers
- New windows on east and west walls including shades; six new windows in meeting spaces
- Replace or repair roof
- Install new Heating and refrigerated AC
- Renovate Kitchen including appliances
- Install new lighting
- Install new acoustical ceiling
- Install acoustical wall covering
- Install Security for the building
- Architectural fees
Non-Contract Costs: $300,000
- Purchase and install Audio visual equipment and booth
- Purchase and install an AED for the social hall
- Remove and replace solar panels from roof
- Build or purchase storage cabinets, shelving, wall units, etc.
- Purchase furnishings, chairs, tables, window coverings.
- Costs to conduct fundraising campaign
- In addition, this cost includes funds to improve the south parking area to support our continuing membership growth. The south parking lot is currently an unimproved dirt lot.
April 4, 2018
The January 28 Annual Meeting included a lively discussion about a proposed building project to commemorate Christine Robinson’s long ministry at First Unitarian, and we were listening carefully. *
In the meeting, the congregation wanted to separate the commemoration from the possible Social Hall renovation.They approved proceeding with exploring a design for renovation of the Social Hall. The Board of Directors decided (link to minutes) to engage the congregation in additional discernment to select a commemoration project(s). We announced these plans in a special insert in the Order of Service.
In January and February of 2018 the Social Hall Renovation Task Force (TF) met several times to discuss the goals for a possible renovation of the Social Hall. We quickly agreed the primary goal was to improve the usability and functionality of the space to the south of the Sanctuary Foyer including the kitchen, library, social hall, storage space and bathrooms. We believe the continued growth and vitality of our congregation requires that we provide more meeting/activity space to support the mission of First Unitarian. Over the last few years we’ve seen a significant increase in the number of interest groups, classes and community outreach initiatives formed within the congregation. The demand for meeting rooms now exceeds the capacity of the current configuration of our campus.
In addition to looking for ways to increase the number and flexibility of meeting spaces, we also discussed the immediate need to address a number of structural issues relating to this space. These included roof repairs, heating/cooling improvements, lighting and electrical upgrades and a desperate need to improve the acoustics of the main space.
In early March the TF met with Doug Heller of Mullen-Heller and Associates, the architect who designed our beautiful sanctuary. During these meetings the TF shared with Doug the feedback we received from the congregation in December 2017 relating to a possible renovation of the Social Hall area. Doug used this input to create a preliminary(Rev 0) floor plan that incorporated changes that reflected the growing needs of the congregation.
On March 18 and 25 we conducted a total of 4 info sessions after Sunday services—nearly 100 congregants participated. The result was that we received a wide variety of suggestions and feedback covering all aspects of the renovation project under consideration. We captured all these ideas/suggestions in a master list and reviewed each with Doug Heller, architect. The most frequently mentioned concerns related to adding (and number of) showers, improving acoustics, creating or reclaiming more meeting space, removing the old stage and wall and renovating the kitchen. Doug has now taken these ideas and has revised the initial proposed floor plan. We’re excited for the congregation to see how their ideas are reflected in the new proposal. Trying to support and promote the mission of a diverse and growing congregation isn’t easy—especially on a budget—but having the enthusiastic interest and input of the congregation is critical.
The Task Force will continue to engage the congregation during the month of April in a number of ‘listening’ sessions (April 10, 16, 23 and 30). Some sessions will be focused on capturing specific details relating to key users and stakeholders of the Social Hall. Other sessions will be open to any member of the congregation. If you are interested in attending one of these sessions, please contact Donna Collins at firstname.lastname@example.org.
Also look for a table in the Social Hall following Sunday services on April 15, 22, 29. We’ll have a copy of the revised floor plan and be available to answer questions and collect your feedback and ideas.
*The La Amikoj-Wesson-Arnold wing also came up at the annual meeting. We are in the process of acquiring new seating for La Amikoj and Arnold, and will use gifts made to the 2017 year-end appeal to purchase rugs, wall décor, and materials to improve the acoustics of Wesson and Arnold. A bathroom remodel is planned for the spring, which will provide an updated bathroom with improved access—without having to awkwardly pass through Arnold. And you may have noticed the wing already has new floors and paint.